Delegate travel is to be arranged through Michelle Thorvaldson of Continental Travel Group. Visitors and spouses are also welcome to use this service. If you have an airline frequent flyer membership, you will be eligible to earn points with your booking.
The approved convention airfare for delegates is the least expensive applicable fare. If you are taking the train or bus, the most economical applicable fare will be reimbursed. Special requests for extensions or additions to your itinerary will be accommodated, however, any additional costs above the approved fare will be your responsibility. Delegate travel only will be billed directly to the convention account. Visitors or spouses are responsible for paying for their own travel expenses.
To book your travel please call Michelle Thorvaldson at toll free 1-800-665-2626 or in Winnipeg at 204-989-8581. Alternately, your request may be faxed at 204-989-9323 or sent by e-mail to firstname.lastname@example.org. (Quote purchase order no. 69100).
Please book your travel as early as possible to ensure that the schedule you require will be available at the lowest price. We recommend that all airline travel be booked by May 15, 2005.
Travel for the convention will be by electronic ticket (Michelle will ask you for an e-mail address). Rather than a paper ticket, Michelle will provide you with an itinerary complete with a confirmation number. On presentation of that confirmation number and photo identification at the airline counter, you will be issued a boarding pass for your flight. Advance seat selection, special meal requests and frequent flyer accrual will be handled in the normal manner.
Transportation from and to Winnipeg airport will be provided. Car rental expenses will not be reimbursed.
Trip cancellation will not be reimbursed as a delegate expense.
The convention has an accident insurance policy to cover delegates and visitors while at the convention.
Transportation for delegates from the airport to the University will be provided on Thursday, July 21st starting at 7:00 a.m. If you plan to come in a day earlier on Wednesday, July 20th, transportation pickups to the University will be provided only after 3:00 p.m.
After the closing worship on Sunday, July 24th, buses to the Winnipeg airport will leave from the University between 10:30 a.m. and 11:30 a.m.
Please complete the travel section on the registration form so that transportation arrangements can be made by our Local Arrangements Committee.
Delegates choosing to travel by car will be reimbursed at a rate of 12 cents per km for one delegate, plus 2 cents per km for each additional delegate, up to the equivalent cost of an air ticket based on the excursion rate approved for convention. If you are staying at the University, please note that parking is available as indicated below.
Parking is included with the rooms at Arthur Mauro Residence but not with the dormitory residence accommodation. Parking passes for delegates staying in dormitory residences are available at $5.35 per day (GST included). Please indicate any parking requirements on your accommodation registration form and passes will be sold to you upon check-in.
For attendees not staying at the University, parking is available in the Parkade attached to the University Centre on a pay as you go basis. The Parkade takes cash or credit cards. Parking passes for the student lots can also be purchased from Parking Services located on the Main Floor of the University Centre for $8.56 per day (GST included). Parking passes are required for the student lots on weekdays, weekends are free. Parking information and maps are available on the University of Manitoba Website at www.umanitoba.ca/campus/parking.